Admittance of Members Under 16 Accompanied by a Parent
Introduction
Cardiff Camera Club is committed to providing a safe and welcoming environment for photographers of all ages. We recognize the importance of safeguarding young members and ensuring their well-being while participating in club activities. This policy outlines the measures taken by the club to admit members under 16, accompanied by a parent, and the responsibilities of both the club and the parents. It comes into effect once a member aged under 16 is considering or is admitted into membership.
Eligibility and Membership
Members under 16 are eligible to join Cardiff Camera Club, provided they are accompanied by a parent or legal guardian. The parent or guardian does not have to be must also be a registered member of the club and actively participate in club activities alongside the young member. (Responsible adult)
Registration Process
- Parents or guardians must complete the membership registration process for both themselves and the young member.
- Proof of age and parental relationship may be required during registration.
- Both the parent and the young member must agree to adhere to the club’s code of conduct.
Parental Adult Responsibilities
Parents or guardians play a crucial role in ensuring the safety and well-being of young members. Their responsibilities include:
- Supervising the young member during all club activities.
- Ensuring the young member’s adherence to the club’s code of conduct.
- Acting as the primary point of contact for any issues or concerns related to the young member.
- Providing any necessary medical or emergency information to the club.
Club Responsibilities
Cardiff Camera Club has a duty of care to all its members, particularly young members. The club’s responsibilities include:
- Creating a safe and inclusive environment for all activities.
- Ensuring all activities are age-appropriate and considerate of young members’ needs.
- Training staff and volunteers on safeguarding best practices.
- Responding promptly and effectively to any safeguarding concerns.
Code of Conduct
Both parents and young members must adhere to the club’s code of conduct, which includes:
- Respecting fellow members and their work.
- Maintaining appropriate behavior during club activities.
- Ensuring the club’s equipment and facilities are used responsibly.
Safeguarding Procedures
Cardiff Camera Club follows established safeguarding procedures to protect young members:
Reporting Concerns
- Any safeguarding concerns should be reported to the club’s Safeguarding Officer.
- Reports can be made confidentially and will be handled with sensitivity.
Investigation and Action
The club will investigate all safeguarding concerns promptly.
Appropriate actions will be taken based on the findings of the investigation.
Parents or guardians will be kept informed throughout the process.
Training and Awareness
- Cardiff Camera Club is dedicated to raising awareness about safeguarding:
- Safeguarding lead who accessed training sessions for staff and volunteers on safeguarding practices.
- Educational workshops for members, including young members and their parents.
Review and Monitoring
The safeguarding policy will be reviewed regularly to ensure its effectiveness:
- Annual reviews to update the policy based on new guidelines or incidents.
- Feedback from members to improve safeguarding measures.
Conclusion
Cardiff Camera Club is committed to maintaining a safe and supportive environment for all members. By implementing this safeguarding policy, we aim to protect our young members and foster their growth and creativity within the club. We encourage all members to actively contribute to the safeguarding efforts and uphold the values of respect, care, and inclusivity.